Methodology

Project Management represents a formal process for the successful completion of Projects. The PMO follows the Project Management Institute global standard, customized to successfully manage UIHC projects utilizing the processes & procedures and the supporting documentation for the process groups listed below. For a more in-depth view of the Project Management process, we have also developed an overview of our process.

The primary purpose of the Project Management Methodology document is to describe the framework that is used by the HCIS PMO for initiating, planning & design, execution/implementation, and closing Information Technology projects. The Project Management Methodology document describes the methodology and references other documents and templates that are used in support of the methodology.

By defining the Project Management methodology, the intent is to provide a common point of reference, languange, terminology, and culture for practicing project management within UIHC. This common approach to implementing UIHC project is intended to increase the awareness and professionalism of those charged with the responsibilities defined in the methodology. The roles of the Executive Sponsor, Steering/Oversight Committee, Project Manager, Stakeholders, Core Team Members, Key Resources, and Subject Matter Experts are positioned as Critical Success Factors for improving project results.

Project Management Core Standards of Practice

It is recommended, for UIHC staff undertaking projects, to use the required minimum core project management standards of practice when initiating, planning, executing/implementing (monitoring and controlling), and closing projects (process group).

The required minimum core project management standards of practice are:

• Identification of a project sponsor
• Development and approval of a business case for the project
• Project budget management (forecasted and actuals)
• Assignment of a project manager/project lead
• Formation of a project steering committee (if applicable)
• Development and approval of a project scope statement
• Development and use of a project work plan (Work Breakdown Structure)
• Monthly status reports to track progress against planned project scope, budget and schedule (if applicable)
• Issues management
• Change control (if applicable)
• Risk identification and mitigation planning (if applicable)
• Project closure report (if applicable)

Consultation is available from the PMO to assist UIHC staff with using core project management best practices to ensure that their project goals and objectives are met.